Bylaws-Marion High School Alumni Association
January 1, 2011
Revised August 26, 2014
- To assist in the Mission of Marion High School
- To promote the spirit of alumni unity through communications and reunions, to locate alumni, and to acquire and maintain school and Association memorabilia
- To provide members’ time and talents for programs to benefit students
- To contribute funds, individually and collectively, to support and promote Marion High School
- To contribute funds, individually and collectively, to support and promote Marion Community Schools.
- To instill in alumni a long-term loyalty and dedication to the School and its programs
- To create activities, social events and reunions for members
MEMBERSHIP AND OFFICES
SECTION 1. MEMBERS
Members shall include the following:
- Graduates of Marion High School
- Non-graduates who attended Marion High School
- Associates (Persons who taught at Marion High School)
- Honorary Life Members elected by the Association’s Directors.
Eligible individuals become members of the Association by submitting an application for membership accompanied by annual dues payment. The term of membership shall run from January 1 through December 31 of each year, the Association fiscal year. Dues will not be prorated. Membership in the Association will terminate upon failure to pay annual dues.
SECTION 2. VOTING
Each member shall be entitled to vote at the Annual Meeting of the Alumni Association. During the year, the Directors shall act on behalf of the Association, following the Association’s Policy and Procedures.
SECTION 3. ANNUAL MEETING
All Annual Meetings shall be held in Marion, Indiana. The Directors shall fix the time and the precise place for the Annual Meeting and notify members thereof.
SECTION 4. CONDUCT OF THE ANNUAL MEETING
The President, or in the absence of the President, the Vice-President shall preside at the Annual Meeting. The Secretary, or in the absence of the Secretary, an appointed Secretary shall record the minutes of the meeting.
SECTION 1. IRS SECTION 501(c) 3 PURPOSES
This corporation is organized exclusively for one or more of the purposes as specified in Section 501(c)3 of the Internal Revenue Code, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)3 of the Internal Revenue Code.
SECTION 2. SPECIFIC OBJECTIVES AND PURPOSES
The organization is being established as an Internal Revenue Code 501(c) 3 public charity. The purpose of the organization is to promote and support Marion High School.
SECTION 1. MANAGEMENT OF THE ASSOCIATION
The management of the affairs of the Association shall be vested in the Directors, all of whom shall be members of the Association.
SECTION 2. NUMBER
The corporation shall have seventeen (17) directors and collectively they shall be known as the Board of Directors.
SECTION 3. ELECTION OF DIRECTORS
- The initial Directors shall serve for a term of two years. Thereafter, the Board of Directors shall consist of three classes.
- Each successor to an elected Director shall be nominated by another member of the Alumni Association.
SECTION 4. TENURE OF DIRECTORS
- The initial Directors shall be elected in three classes of members in the following manner:
- 1/3 shall be elected for a one-year term.
- 1/3 shall be elected for a two-year term.
- 1/3 shall be elected for a three-year term.
- After the installation of the initial Directors, the tenure for a Director shall be three years. The Directors shall be divided into three classes of 1/3 of the total number of Directors, and the term of one class shall expire at the installation of the successors to take place at the first Directors meeting.
- The Marion Community Schools Board of Trustees shall appoint three members to the Board of Directors. The members shall be appointed annually.
- No Directors may serve more than their elected term without being re-nominated and re-elected or appointed to a new term. Directors may serve two consecutive terms.
SECTION 5. MEETINGS OF DIRECTORS
Regular meetings of the Directors shall be held in Marion, Indiana, on such dates and at such times as the Directors shall determine for the transaction of such business as may lawfully come before each meeting. It shall be the duty of the Secretary of the Directors to give 10 days’ notice of the date, time, and place of each regular meeting to each Director.
SECTION 6. QUORUM VOTING FOR MEETINGS
The presence of a majority of the members of the Directors as fixed by these by-laws shall constitute a quorum for the transaction of business. Each Director shall have one vote, and the affirmative vote of a majority of the Directors at a meeting at which a quorum is present shall be the act of the Directors, except as otherwise specifically provided by law or these by-laws.
SECTION 7. CONDUCT OF MEETINGS
The President, or in the President’s absence, the Vice-President, shall preside at each meeting of the Directors; and the Secretary, or in the absence of the Secretary, an appointed Secretary, shall record the minutes of the meeting. The presiding officer with the Secretary shall rule whether there is a quorum present.
SECTION 8. RESIGNATION
An officer or Director may resign at any time by notifying the Board of Directors in writing.
SECTION 9. REMOVAL OF AN OFFICER OR DIRECTOR
The Directors may remove any officer or Director at any time when such removal is in the best interests of the Directors. The determination to remove an officer or Director may be made by a 2/3 vote of Directors.
SECTION 10. VACANCY CREATED BY AN OFFICER OR DIRECTOR’S RESIGNATION OR REMOVAL
In the case of a vacancy of an officer or Director, the Directors may appoint by majority vote a member to fill the unexpired term of the officer or Director at any time.
SECTION 1. OFFICES
The officers of the Association shall consist of President, Vice President/President Elect, Secretary, and Treasurer. The term of each officer shall be one year beginning January 1.
SECTION 2. DUTIES OF PRESIDENT
The President shall preside over all business of the Association, be the primary spokesperson for the membership of the Association, exercise general supervision over the Association’s officers and membership and appoint committees. The President shall serve as an Ex-Officio member of each committee.
SECTION 3. DUTIES OF VICE PRESIDENT/PRESIDENT ELECT
In the event of the President’s absence, the Vice-President/President Elect shall exercise all the duties of the President. The Vice-President/President Elect shall assist the President in overseeing and coordinating all the committees.
SECTION 4. DUTIES OF SECRETARY
The secretary shall be the official recording secretary of the Association, conduct the general correspondence of the Association, and have charge of its official records and papers. The secretary shall be responsible for applications for membership. The secretary is also responsible for filing any documents required by the government to maintain the Association’s legal status as a non-profit corporation and shall perform other duties as directed.
SECTION 5. DUTIES OF TREASURER
The treasurer shall be responsible for all funds of the Association and shall oversee the receipt and disbursement of the monies of the Association, subject to the approval of the President and Board of Directors. The treasurer shall present an annual financial statement and a proposed annual budget to the Board of Directors and provide other financial records requested.
SECTION 6. COMPENSATION
The officers shall not be compensated for their services, but they may be reimbursed for out of pocket expenses as approved by the Board.
SECTION 1. ALUMNI DIRECTOR OR OTHER APPOINTIVE OFFICERS
The Board of Directors shall appoint an Alumni Director or any other officers to assist the Association. These appointive officers shall attend all meetings of the Alumni Association and the Directors. None of these officers shall have a vote, unless they are members of the Board of Directors. The Alumni Director, or in the absence of the Alumni Director, another appointive officer shall maintain the calendar of the Association’s events, shall coordinate these events with the rest of the Marion High School activities, and shall coordinate all mailings for the Association. These appointive officers serve at the pleasure of the Board of Directors and can be removed or replaced by the Board of Directors.
SECTION 1. STANDING AND SPECIAL COMMITTEES
The Directors may designate one or more standing or special committees as are necessary to do the Association’s work, as long as they are not in conflict with duties assigned in other provisions of these by-laws or do not conflict with the duties assigned to the Board of Directors.
SECTION 2. QUORUM AND VOTING
A majority of the members of any committee shall constitute a quorum for the transaction of business at any meeting of a committee. Each member of the committee shall have one vote. All committee decisions must be presented to the Directors for final approval.
SECTION 3. MEMBERS
All members of the Alumni Association are eligible to be appointed to a committee. The number of members on a committee shall be determined by the officers of the Directors in consultation with committee chairs. The chairs of the committees shall be appointed by the Officers.
SECTION 1. AMENDMENTS
These by-laws may be amended at any time by a 2/3 vote of the Board of Directors of the Alumni Association.
SECTION 2. FUNDS FOR THE ASSOCIATION
Initially, funds for the Association shall be established by the Board of Directors. Other funds and/or contributions to the Association shall be used to promote the goals and purposes of the Association as set forth in the Purpose of these by-laws and shall be held under the authority of the Board of Directors. No funds of the Association may be used in any other manner than as stated in these by-laws.
SECTION 3. BOOKS AND RECORDS
The officers of the Association shall keep the books and records of accounts for the Marion High School Alumni Association and shall be responsible for the accounting of all funds.
ADOPTION OF BYLAWS
We, the undersigned, are all of the initial directors or incorporators of this Corporation, and we consent to and hereby do adopt the foregoing Bylaws, consisting of FIVE (5) preceding pages, as the Bylaws of this corporation.